Week 2

Company  : Provincial Government of Davao del Norte
Address     : Capitol Compound, Mankilam, Tagum City
Date           : May 18-19, 2017

On May 18 at 7am in the morning, we leave Capitol Compound on our way to Island Garden of Samal for the systems users training and evaluation on e-Governance Program. On our way, Sir Edwin, one of my mentor hand me the schedule of the activities.

We arrive late due to traffic at the Barge Port in Sasa, Davao City for many are entering Samal Island because of summer time. Samal is the leading tourist destination here in Davao region. We proceed directly to Samal District Hospital for the Technical Assessment and HRIS users training. Samal District Hospital is under the administration of the Provincial Government of Davao del Norte that's why they train the personnel there on how to use the HRIS system. More emphasis is given on one of the modules of HRIS system which is the Re-Organization of Personnel module. This module is the one handling their Personal Data Sheet(PDS) of each personnel as a basis for re-ranking and reorganization of personnel. On the other hand, other IT personnel install new hardware and software system and fix the network of the said hospital to make it ready for the new system to be installed.

Sir Edwin give the orientation to the medical and admin staff of the hospital. As I listen to the orientation and watch the demonstration of how to use the system, I’ve learned that they are implementing the system using Web and mobile technology. Filing and approving of sick leave, vacation leave, pass slips, travel orders and pass slips can now be done using the web or mobile application. For now, the mobile app is on Android platform, but they are now preparing to apply it using iPhone/iOS platform. He also demonstrated on how to input and update their PDS using the system. As a government employee, we are obliged to make updated PDS every year and must follow the prescribed format set by the Civil Service Commission and print at least 5 copies of it. With the use of this system, it will be easier for them to update their PDS anytime, anywhere.

Then we proceed to Fernandez Beach Resort, the place we stay for the night and other activities will be held. We have our lunch at 1pm since they start late.  At 2:30pm, action planning for ICT was facilitated by Mr. Bernier, the ICT section head. They discussed their plan on the IT hardware infrastructure of the province for the year 2017 to 2018. They collectively agreed that other activities would be held the next day.

On May 19, after breakfast, they started early in their activities for us to go home early. They discussed their action plan for IS this time spearheaded by Mr. Garay, my other mentor.And then followed by Mr. Edwin for the action plan for Business Process Review and Documentation. I have learned so much from their presentation and discussion. They lay all their plans and strategies to be able to implement e-Governance program. During these activities, I was also asked to give any comments or recommendations especially in their implementation of IT hardware infrastructure and IS system development.

They also discussed the requirements needed in e-Governance Award of DICT. The Provincial Government of Davao del Norte is applying for the award. They said that they need a research output that assessed their implementation of HRIS since this is new to the province. My mentors ask me to do the research as their requirement for my industry immersion. Since we also required to have a research output for this course, I accepted the challenge, and with their help, I can finish the research study in this very short time. After lunch, we have our rest and prepare for our departure back to Tagum City.